Have you ever had to watch a colleague give a presentation using a PowerPoint slide with a graph so complicated that it had more colors than the rainbow, one for each line on a 17 variable timeline chart?
It’s too complicated! It’s too much information! Help!
Here’s how I solve the problem. I ask the person who is using the chart to go up to a white board and to draw the chart while explaining it. The key is to ask the person to put a spotlight on only the most important part of the chart.
The person will instantly clarify and simply the chart. It’s just too hard to draw a complex, multi-colored, multi-variable chart with a fine-print legend in the corner. The executive you are trying to help will most likely draw broad and simple lines that focus on just one or two variables. Plus, the person will explain only one thing at a time while he or she is drawing it.
Before: the complex slide was complex and indiscernible.
After: the image is simple and easy to follow and understand.
Now, you can either transform the new drawing into a slide to replace the old, overly complex slide or you can get rid of slides for that part of the presentation and have your colleague draw the graph in front of the audience. Either solution will be a big improvement over the status quo complex slide.